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The Motivator

Use Zoom like a Pro: 7 Tips and Tricks

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The importance of video calling cannot be overemphasized when it comes to remote work – in fact, most organizations rely mostly on video tools to communicate.

Zoom is one of the most widely used video meetings app – with an addition of 2.22 million monthly active users in 2020 against the 1.99 million users in 2019. Thanks to Covid-19, almost everyone is using Zoom; so here are some tips and tricks to make better calls. Whether you’re a newbie or an experienced Zoom-er, I’m sure you’ll find a thing or two that’ll help you make the most of the app.

Record Meeting

Want to save important meetings? Or doing an interview you want to reference later? Record it.

To enable recording, go to Settings > Recording, and toggle it on.

Use Cmd+Shift+R or Alt+R to start recording your meeting.

To pause/resume your recording, Cmd+Shift+P or Alt+P

Recording transcripts

This feature transcribes the audio of a meeting or webinar that you record. When you share the recording, people can search for keywords, click on any word in the transcript to access the video at that moment, or download the transcript.

Change Background

So you have a meeting in the next 5 minutes and your kid decides to have a ‘parade’ in your living room, right where you planned on having your meeting. Instead of showing off your messy space during the meeting, you can change your background to just about any image you want. However, you do have to make sure that your system meets all of the requirements to do so.

Go to Settings > Virtual Background and select or upload the image you want from there.

Screen Sharing and Pause Share

You may know about the Screen Share feature – where you can easily share your whole screen or just an application, but did you also know that you can pause your screen sharing? Just press Pause Share.

To start a screen share: Cmd+Shift+S or Alt+Shift+S

To pause/resume a screen share: Cmd+Shift+T or Alt+T

Display Names

If you’re in a meeting with someone you know well, this feature may not be necessary. But if you’re like me and you forget people’s names from time to time, then this setting will ensure you never accidentally forget the name of the person you’re talking to.

Go to Settings > Video and check “Always display participant’s name on their videos.”

Mute Audio and Turn Off Video

Use Cmd+Shift+A or Alt+A to mute/unmute your audio. Alternatively, you can press and hold the spacebar.

Use Cmd+Shift+V or Alt+V to turn off your video.

Always Mute Audio and Turn Off Caamera

These settings allow you to turn off your audio and video when entering a call. Turning off your video improves the clarity of your call.

Go to Settings > Audio > Mute microphone when joining a meeting, and then Settings > Video > Turn off my video when joining a meeting.

Source: https://www.techcityng.com/use-zoom-like-a-pro-7-tips-and-tricks/

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The Motivator

Spotify finally gets this most-wanted feature – and real music lovers will be relieved

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Music lovers rejoice – Spotify has removed the cap on how many songs you can add to your personal libraries, meaning you can save as many tracks and albums as you wish. 

Previously, users has to adhere to a 10,000 song limit when saving songs to their ‘Your Music’ collections – a cap that could be quickly reached if you like to collect full albums and compilations. 

If you did hit that 10,000 track limit, you would receive a message saying: “Epic collection my friend. There’s no more room in Your Library. To save more, you’ll need to remove some songs or albums”.

According to The Verge, Spotify users have been requesting an end to the cap for years, although the company had argued that “less than 1% of users” reached that cap. 

That 1% is clearly important to the streaming platform however, and the ability to save an unlimited number of tracks to their personal library will surely appease Spotify’s most dedicated users. 

There are some caveats, though; in its announcement, Spotify points out that you’ll still only be able to download 10,000 songs on five different devices for offline listening, and that playlists are still capped at 10,000 tracks. 

You may still find that ‘epic collection’ message pops up for the time being; Spotify says that if this happens, “you’ll get the new experience soon”. Presumably it will take the company a little while to roll this out to its 286 million regular users (as of March 2020).

Source: https://www.techradar.com/news/spotify-finally-gets-this-most-wanted-feature-and-real-music-lovers-will-be-relieved

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The Motivator

4 Things to Consider When Choosing Video Conferencing Software

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If you run a small business, then you may have already considered getting video conferencing software. For remote workers especially, staying engaged with colleagues and peers is essential to maintaining work relationships and staying productive.

Considering the major changes currently taking place around the world, businesses are looking for convenient ways to connect to their teams and keep operations moving. On a regular basis, 55 percent of organizations allow their staff to work from home. Now more than ever, the demand to connect is at an all-time high.

However, it’s important to know what to look for when searching for video software. Otherwise, you may end up using an application ill-suited for your business and its employees.

In this article, we’ll go over some of the things you need to consider before choosing conferencing tools to guarantee success for your small business. Let’s get started.

Cost

Perhaps the most important concern for most businesses is what certain technologies will cost them. Unexpected costs are responsible for 56 percent of all cart abandonment, which makes it a pressing issue for many businesses. Luckily, many video conferencing tools are available for free if your company is small or doesn’t have strict requirements.

Before committing to anything, estimate how much you may need to spend on software so you can budget for it. The worst thing you can do is purchase without planning, which may leave you paying for something you don’t need. Keep in mind that 95 percent of marketers plan to increase their video spending next year, so it may be worth it to pay more for what you need.

Group Size

Take a look at how many people you expect to attend online meetings and how much space you’ll need. If you run a small-to-medium-sized business, then most video tools will work for you. However, if you need something that will seamlessly host hundreds, or even thousands, of attendees, then you’ll need to do more research.

Consider how big your conference sizes will be. If you think you can get away with hosting smaller sized meetings, try to organize it. If not, there are options available for larger gatherings.Hosting a meeting you aren’t prepared for makes your company look unprofessional. You want to show your team that you’re a competent leader, and choosing the right tools will keep all of them on track.

Features

Do you know what features are non-negotiable for your company? Some can’t do without the ability to chat while others want to record their live sessions for future use. It’s important to identify what features you need and which ones you can do without. That way, when it’s time to make a decision, you’ll make the best one for your company.

Some popular features you may want to consider include:

  • Recording: Many companies prefer to record their meetings, especially longer ones, so people can rewatch it and continue to learn from it. It’s also resourceful for those who couldn’t attend certain meetings but want to learn the information.
  • Chatting: Speaking up can waste valuable meeting time and steer you away from the main topic, which is why chatting is useful for video conferences. It also reduces interruptions as people can simply type what they’re thinking.
  • Screen sharing: Many companies hold internal webinars and quarterly reviews that require them to show attendees their screen. It’s much easier than navigating users through words and instructions alone.
  • Background images: Recently, companies like Zoom have implemented the ability to upload custom background images. This makes for a fun environment during meetings.
  • Emojis: Some software lets attendees use emojis to express their feelings and avoid interruptions.

Support

If there’s an issue using video for you or your team, you want to make sure you have a backup to find a solution. Most businesses can’t afford to skip conferences where they exchange essential information that keeps their operations afloat.

So, the software you choose must come with excellent customer support. In most cases, you get what you pay for, so if you opt for a free service, you may not receive the help you’re looking for.

Research your software’s ratings and reviews to gauge how well it takes care of its customers. Seeing recurring complaints is a good sign to steer clear and find other options.

Back to You

You want the best for your business and that includes its tools. When it comes to video software, considering things such as cost and customer service ensures that you pick the right fit for your company. How will you decide what elements are most important for your brand?

Source: https://www.business2community.com/communications/4-things-to-consider-when-choosing-video-conferencing-software-02314004

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The Motivator

Wearable device can tell if your cough is the coronavirus

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Researchers in Chicago have developed a new wearable device that can track a person’s coronavirus symptoms, possibly alerting health authorities of new cases before patients are confirmed to be sick.

The small, soft patch adheres to a person’s throat and can monitor a person’s cough, breathing patterns, heart rate, and body temperature, among other factors. It transmits the data to what the developers have called a “HIPAA (Health Insurance Portability and Accountability Act )-protected cloud” for monitoring.

Researchers said the device could be used to detect COVID-19 symptoms from home, identifying sick patients before they ever step foot in a hospital.

“These sensors have the potential to unlock information that will protect frontline medical workers and patients alike — informing interventions in a timely manner to reduce the risk of transmission and increase the likelihood of better outcomes,” said Arun Jayaraman, the research scientist at Shirley Ryan AbilityLab who led the algorithm development, in a press release.

Northwestern University's wearable tracker
Northwestern University

“This opens up new telemedicine strategies, as we won’t have to bring in patients for monitoring,” Jayaraman said. “Physicians can potentially review the patients’ data for hours, days, or weeks immediately, through a customized graphical user interface to a cloud data management system that is being set up for this purpose, to see an overall image of how the patient is doing.”

Researchers said the device was developed to sit at a place on the body — the dip in a person’s throat called the suprasternal notch — where it can track the maximum number of COVID-19 symptoms at once.

“Nobody has ever collected this type of data before,” said John A. Rogers, a faculty expert at Northwestern University’s Robert R. McCormick School of Engineering and Applied Science who led the technology development, in the press release. “Earlier detection is always better … for patients who have contracted the disease … the data [is] a mechanism to track the progression and/or the effects of treatments.”

Researchers said they are already making dozens of the devices each week at an in-house production facility in Chicago, and are working to expand deployment of the trackers through a company set up by the team.

Source: https://www.digitaltrends.com/news/covid-health-wearable-tracker/

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